The EU General Data Protection Regulation, which came into force on 25 May 2018, requires us to let you know the legal basis on which we process information; in our case, this is because it is in our legitimate interest as an company providing news, event and networking services, or because you have requested to be on a mailing list, or because we need to comply with legal or regulatory obligations.
Information we collect
You do not have to give us any personal information – such as your email address, contact information or areas of interest – in order to use our website. However, if you wish to take advantage of some of the more special, personalised services that we offer, you will need to provide us with certain information about yourself.
The personal information that you are asked to provide, and the reasons why you are asked to provide it, will be made clear to you at the point we ask you to provide your personal information.
If you contact us directly, we may receive additional information about you such as your name, email address, phone number, the contents of the message and/or attachments you may send us, and any other information you may choose to provide.
When you subscribe to our newsletter or register to one of our events, we will collect some or all of the following personal data from you: name, address, e-mail, ob title and company/employer.
We also collect information when you voluntarily complete customer surveys, provide feedback and participate in competitions.
Website usage information is collected using cookies (see below).
How we use your information
We will use your personal information to manage your registration or subscription.
We may employ the services of a third party to help us in certain areas, such as website hosting, web analytics, distribution of our online newsletter, or management of event bookings. In some cases the third party may receive your information. All our third party providers are compliant with EU data privacy regulations. However, at all times, we will control and be responsible for the use of your information.
We may use aggregated information for the purposes of tracking usage of the website and in order to help up improve our website as well as for research and analysis purposes. This includes:
- Any email address, contact information or other information that you have supplied to us in the context of obtaining a service.
- How our users connect to the Internet, including their IP address, the search engine they use and whether they are using a desktop, mobile or tablet device.
- The time and date of access to individual pages on our site.
Except as set out in this statement, or to fulfil a legal obligation, we do not share, sell or transfer your information to anyone else.
VERITY Project follows a standard procedure of using log files. These files log visitors when they visit websites. All hosting companies do this and a part of hosting services' analytics. The information collected by log files include browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. Internet protocol (IP) addresses are anonymised. These are not linked to any information that is personally identifiable. The purpose of the information is for analyzing trends, administering the site, tracking users' movement on the website, and gathering demographic information.
Cookies and Web Beacons
A cookie is a text-only string of information that a website transfers to the cookie file of your computer's hard drive. A cookie will typically contain the name of the domain from which the cookie has come, the "lifetime" of the cookie, and a value, usually a randomly generated unique number.
Two types of cookies may be used on this website, session cookies, which are temporary cookies that remain in the cookie file of your browser until you leave the site, and persistent cookies, which remain in the cookie file of your browser for much longer (though how long will depend on the lifetime of the specific cookie).
When you visit our website we send you a cookie. Cookies may be used in the following ways:
- To help us know when a visitor returns to our website. Visitors are identified by an ID number only; we cannot identify you personally in this way.
- To compile anonymous, aggregated statistics about traffic that allow us to understand how users use our site and to help us improve the structure of our website. We cannot identify you personally in this way.
- To allow us to tailor content or advertisements to match your preferred interests or to avoid showing you the same adverts repeatedly.
- To help us improve our performance, we may use these cookies to collect information about how you interact with certain pages. This is done in connection with our Customer Relationship Management (CRM).
You have the ability to accept or decline cookies by modifying the settings in your browser or blocking those directly from the website. However, you may not be able to use all the interactive features of our site if cookies are disabled.
Third Party Privacy Policies
You can choose to disable cookies through your individual browser options. To know more detailed information about cookie management with specific web browsers, it can be found at the browsers' respective websites.
Our site and our newsletters contains links to other websites over which we have no control. We are not responsible for privacy policies or practices of other websites to which you choose to link from this site. We encourage you to review the privacy policies of those other web sites so you can understand how they collect, use and share your information.
You are entitled to see the information held about you. If you wish to do this, please contact us at info@VERITYproject.eu Please note that in certain circumstances we may withhold access to your information where we have the right to do so under current data protection legislation.
You may ask us to delete your personal data. We will then do so, except in circumstances where we are legally entitled or required to retain it.
At any time you may unsubscribe from our newsletter and email services.
If you are unhappy with our privacy procedures we would encourage you to get in touch with us so that we can try to resolve the issue. Of course, you also have the right at any time to refer any issue regarding data protection to the national data protection authority; since our business is conducted primarily from our Brussels office, the relevant authority (under the EU General Data Protection Regulation) is the Belgian Commission for the Protection of Privacy.
GDPR Data Protection Rights
We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
- The right to access – You have the right to request copies of your personal data. We may charge you a small fee for this service.
- The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request that we complete the information you believe is incomplete.
- The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
- The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
- The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
- The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us.
Updating your information
You may review, correct, update or change your personal information at any time by contacting us at info@VERITYproject.eu.
If you have any questions about this statement or your personal information, please contact us at info@VERITYproject.eu.